PRIVACY
NOTICE.

YOUR IDENTITY NUMBER

We do not ask for your national identity number when you register. Registration is on your email address alone, and nothing about your ID is collected or stored at that stage.

We ask for it before the bracket draw, to confirm your entry. An entry that is not confirmed by then is not included in the draw. You do this once, signed in, at nexgentournaments.com/confirm-entry — we never ask for it by direct message, phone call or email. At the Qualifier Center we check your photo ID in person and keep no copy or image of it.

This is what happens to it. We use it only to make sure the same person cannot enter more than once. We convert it immediately into an irreversible code and store only that code — we never store, log or share the number itself. Nothing else from the number is kept: it is discarded the moment the code is produced, and the code cannot be turned back into it.

WHAT WE COLLECT

When you register for a qualifier we collect:

• your full name
• your email address
• your phone number
• your date of birth — used to apply the minimum age of 16, and to identify entrants aged 16 or 17 who need a guardian consent form
• the club you choose to represent, and the gamertag you pick from the options we offer
• your city, if you choose to give it
• the date and time you accepted the competition rules and this notice
• when you confirm your entry before the draw: an irreversible code derived from your identity number — never the number itself, and nothing else from it
• a password, which is stored only in scrambled (hashed) form and cannot be read back

OTHER THINGS WE COLLECT

Separately from registration:

• if you ask to be told when a phase is announced, we store your email address and nothing else
• if you submit an appeal, we store your name, email address and what you tell us
• if you make a partner enquiry, we store your company, contact name, email, phone and message
• when you sign in we email a one-time code; we store a scrambled version of that code, never the code itself, and delete it once used or expired
• we count requests against a short-lived key derived from your connection, to stop automated abuse of the sign-in form

WHY WE USE IT

We use what we collect to:

• run the competition — brackets, fixtures, standings and results
• confirm you are eligible to enter, and that you have entered only once
• contact you about your entry, your sessions and the tournament
• apply the rules, including investigating a protest or an appeal

WHO CAN SEE IT

NexGen staff running the competition can see your registration. Officials at a Qualifier Center see what they need in order to check you in and run your matches.

We do not sell your information, and we do not share it with partners or sponsors for their own marketing.

Two suppliers necessarily handle it in order for the site to work: the company that hosts the website and its database, and the email provider that delivers our messages to you. They act on our instructions.

FILMING AND BROADCAST

Matches are streamed and recorded. If you take part, your name, gamertag, gameplay, voice and results may appear on broadcast and in coverage of the competition. Entrants aged 16 or 17 need a parent or guardian to consent to this before playing.

YOUR CHOICES

You can ask us what we hold about you, ask us to correct it, or ask us to delete it. Contact us and we will respond.

Deleting your registration withdraws you from the competition — we cannot run a bracket without knowing who is in it.

You can unsubscribe from announcement emails at any time without affecting your entry.

HOW LONG WE KEEP IT

Not yet settled. Retention periods are being set with our lawyers and will be published here. Until then, we keep registration data for as long as it is needed to run ELECTROCUP 26.

CONTACT

NexGen PLC, Addis Ababa, Ethiopia. Our formal data-protection contact details will be published here once confirmed. In the meantime, reply to any email we have sent you and it will reach the team.